Privacy Policy

Who we are

Vika is an accounting, tax and audit studio with offices in Dubai and London. In this policy, Vika, we and us mean Vika Accounting LLC in Dubai and Vika Audit Ltd in London. The office you deal with is the controller of your personal data. For any question about this policy, write to hello@vika.example.

What we collect

• Contact details you give us, such as your name, job title, email address, phone number and company.
• Identity documents and ownership records we must check before we accept a client.
• Accounting, payroll and tax records we need to keep your books and file your returns.
• Messages and answers you send through the forms on this site.
• Basic technical data when you visit, such as your browser, device and the pages you view.

Why we use it and our lawful basis

Under UK GDPR we only use personal data when we have a lawful basis for it. We rely on four.

• Contract, to deliver the accounting, tax and audit work you engage us for.
• Legal obligation, for anti money laundering checks, record keeping and filings with HMRC, Companies House and the UAE Federal Tax Authority.
• Legitimate interests, to reply to enquiries, run and secure our business and improve this site, where your rights do not outweigh those interests.
• Consent, for optional cookies and our quarterly note. You can withdraw consent at any time.

If you are in the UAE

For clients and visitors in the UAE we process personal data in line with Federal Decree Law No. 45 of 2021 on the Protection of Personal Data. If your company sits in a free zone with its own data protection law, such as the DIFC or ADGM, that law applies instead.

How long we keep it

We keep engagement, tax and anti money laundering records for as long as the law requires, which is usually five to seven years after the engagement or tax period ends. Enquiries that do not become an engagement are deleted after two years.

Who we share it with

• Tax authorities and regulators when the law requires it, including HMRC, Companies House and the UAE Federal Tax Authority.
• Providers who host our systems, such as cloud accounting, email and this website, under written contracts that protect your data.
• Our professional advisers and insurers, when we need them to run the business.

We never sell personal data.

International transfers

Our Dubai and London teams work on the same client files, so data moves between the UAE and the UK. When data leaves the UK we use the safeguards UK GDPR requires, such as the International Data Transfer Agreement. When data leaves the UAE we follow the transfer rules in the PDPL. Some providers, including Webflow, which hosts this site, may process data in the United States.

Cookies

This site uses the cookies it needs to work. We only use analytics or marketing cookies if you agree to them, and you can change your choice at any time.

Your rights

Depending on where you are, you can ask us to:

• Give you a copy of the personal data we hold about you.
• Correct data that is wrong or incomplete.
• Delete data we no longer need.
• Restrict or object to how we use it.
• Send your data to you or another firm in a common format.
• Stop using data you gave us by consent.

Write to hello@vika.example and we reply within one month. We may ask you to confirm who you are first.

How to complain

Please tell us first so we can put things right. In the UK you can also complain to the Information Commissioner's Office at ico.org.uk. In the UAE you can contact the UAE Data Office.

Contact us

Email hello@vika.example, call Dubai on +971 4 000 0000 or London on +44 20 7946 0142, or write to Level 12, Vika House, Business Bay, Dubai, or 14 Vika Yard, London EC1.

Changes to this policy

We review this policy every year and whenever the way we use data changes. The date at the top of this page shows when it last changed.